Organization: Asset Africa Institute
Registration deadline: 17 Feb 2017
Starting date: 28 Feb 2017
Ending date: 03 Mar 2017
Dear Partner,
Asset Africa Institute, (www.assetafrica.co.ke), is pleased to announce the following training coming up in February –March 2017 in Nairobi, Kenya.
Training Title: Procurements and Supply Chain Management: Tender Processes and Vendor Management
Date: 28th February-3rd March 2017
Venue: Nairobi, Kenya
Duration: 4 Days
Cost: USD 855
Training Brief
The four day training will provide participants with powerful insights on how to prepare and evaluate tenders and submit proposals in response to a tender. The workshop will also highlight the step by step process in Tender Management right from tender planning to award phase.
This training allows participants to recognise clauses which deal with contractual risks in a tender document and understand when a tender document becomes a contract.
Using case studies, participants’ experiences and other interactive media, the forum also seeks to enhance participants’ ability to work with vendors, have a clear understanding of vendor motivation, and techniques to achieve win-win relationships. The workshop is specifically designed to expose participant’s to the whole gamut of tendering from both buyer and seller perspective.
Learning Objectives
- Provide participants with the requisite knowledge in order to operate their tender process with the highest levels of accountability and governance.
- Enable participants to understand legal rights of parties at the Tender stage.
- Provide insight into the practices and procedures of governing tendering including: issuing, receiving and evaluation.
Expose participants to international best practices in dealing with LOI, MOU and NDA
Best practices in quality control and vendor performance evaluation to avoid problems, ensure minimal rework and enable realistic estimates
Key concepts and techniques for managing relationships
Decide on the appropriate contract framework for different supplier relationships
Develop contracts that encourage performance improvement from suppliers
Ensure the organization is protected from risks by aligning contractual clauses with subcontractors
Establish a governance model for effective management of performance to contract
Summary Course Content
Understanding Contract Law principles with regard to Tender
- Contracts- Offer or Proposal-Rejection of an offer -Counter offer-Consideration-Acceptance
Tender Basics
- Definition of Tender- Types of Tender-The competitive bidding process-Two Step Sealed Bidding- E- Tendering-RFP, RFQ and ITBEOI and Tendering Law ( Case Study)
Tender Process Management
- Tender Planning-Contents of Tender-Pitfalls to avoid when drafting SOW-Tender Documents-Evaluation of Tender-Finding a Competent Contractor-Negotiations and Award
Understanding Bid from the Sellers Perspective
- Writing Powerful, Contract Winning Proposals-Proposal Evaluation- Proposal Management-CBA
Contracting Pricing Arrangements-
- Fixed Price Contracts-Cost Reimbursable Contracts-Contract Incentives-Cost plus incentive fee-Cost plus award fee-Time and Materials contracts-Selecting best contract type
Contracting Methods
- Contracting Methods-Sealed Bidding-Key steps in Source Selection and Reverse Auction
Commercial Terms/Clauses in a Tender
- Letter of Credit-Comfort letter-Tender Bond/Guarantee-Performance Guarantee-Parent Company Guarantee-Advance Payment Guarantee
International Best Practices in dealing with LOI, MOU and NDA
- Letter of Intent-Award-Memorandum of Understanding- Non -Disclosure Agreements
Clauses which deal with Contractual Risk in a Tender document – Risk Minimization & Transfer
- Indemnity-Limitation of Liability-Total Liability Cap-Third Party Liability-Force Majeure-Damages- Negligence- Exclusive Remedy Provisions & Governing Law
Introduction Vendor Management
- Who is a Vendor? What is Vendor Management? Vendor Management Competencies
Looking at Things from the Vendor Perspective
- The engagement management process-Stakeholder analysis- Defining high-level requirements
Starting on the Right Path
- Defining the engagement approach-warranties & remedies-Kick-off meetings and work sessions
Managing Quality
- Defining quality management, Quality control through the gating process-Developing acceptance criteria
- Quality control: testing-reviews-audits
Managing Relationship
- Relationship development process-Client/vendor relationships-Managing conflict
Managing Change
- Scope and resources changes-Estimating change reserves-Dealing with change control
Monitoring Performance
- Performance-based monitoring-Monitoring methods-Use of performance standards- Performance Monitoring tools -Managing contract performance-Actions and remedies-Apply and reassess incentives
Dispute Resolution
- Vendor Claims-Client Claims-Dispute Resolution Process-Contract Clauses to Remedy Claims
Who should attend?
- Bid Managers, Contract Managers, Contract Administrators, Contract Analysts and Engineers
- Anyone involved in the preparation, evaluation and management of commercial invitations to tender, requests for bids and proposals and contracts for the purchase of services, materials or equipment
- Project and program managers, procurement, supply chain managers as well as functional managers and others who have the responsibility of managing relationships with vendors
- Anyone who interacts with vendors, either as a manager or a user of vendor supplied services
Training Methodology
Dynamic, creative, participant cantered, practical, interactive, interesting adult learning methodologies and diverse media are applied to lift the participants to high levels of proficiency. After-training, follow-up and remedial coaching will be offered to interested participants on request for free.
Lead Facilitator: Manoj Nair
A graduate of commerce and law from Mumbai University and George Washington University School of Business Manoj Nair is a Solicitor Supreme, Court England and Wales (NP), with over 20 years of experience in training and consulting in the areas contract drafting, contract negotiations, contract/procurement management, project finance, risk management, outsourcing contracts, international commercial contracts, proposal writing, statement of work (SOW) and vendor management for such highly reputable organizations like: ESI International, Marcus Evans, KPMG Education Unit (Germany), Green International, Lee Hecht Harrison (Adecco Group), Indian Academy of Management (IAM), Exalt Communication and with NIIT among others.
About the Organization
Asset Africa Institute (www.assetafrica.co.ke)-AAI--AAI-) has distinguished itself as the training provider of choice among development organizations. AAI specializes in the research, design and delivery of high quality and affordable training programs for development workers worldwide. We work with a team of high end consultant base of more than 130 highly educated and experienced professionals many of whom are involved in post doctoral research work. Over the years, AAI has provided consultancies and training to such reputable organizations as: Federal University, Birnin Kebbi-Nigeria, African Institute for Capacity Development (AICAD),Norwegian Church Aid-Zambia, ACOMIN-Nigeria, Tear Fund-DRC, CLEEN Organization-Nigeria, Love Botswana Outreach Mission, Islamic Relief-Somalia, National Museums of Kenya, Cornerstone Development-Uganda, International Organization for Immigration (South Sudan), Save Your Generation (SYG)-Ethiopia, Africa Rice Center (Africa Rice)-Benin, Rwanda Union of the Blind, Sasakawa Africa Association-Ethiopia, Harare Institute of Technology, Care International-Mali, Africa Centre of Excellence in Oilfield Chemicals Research (CEFOR) University of Port Harcourt, Nigeria, Mazommo Construction Company-Liberia, Addis Ababa University, Uganda Industrial Research Institute, IOM-Sudan**,** Integrated Development Organization(IDO),South Sudan, among others
To register for this seminar kindly contact:
Lillian Ateng’
Training Coordinator
Asset Africa Institute,
Trust Mansion Hse,
Tubman Road off Koinange Street
P.O. Box 12903 – 00100, Nairobi, Kenya
Phone: +254 -722 469454/720986965,
www.assetafrica.co.ke
Email: info@assetafrica.co.ke/assetafrika@gmail.com
How to register:
To enroll for this training, fill in the registration form attached and then email it to the attention of:
Lillian Ateng’
Training Coordinator
Asset Africa Institute
Trust Mansion Hse, Tubman Road off Koinange Street
P.O. Box 12903 - 00100
Nairobi, Kenya
Phone: +254 -722 469454/720986965