Organization: Asset Africa Institute
Registration deadline: 12 Jul 2016
Starting date: 27 Jul 2016
Ending date: 29 Jul 2016
Dear Partner,
Asset Africa Institute, (www.assetafrica.co.ke), is pleased to announce the following seminar which will take place in July 2016, in Nairobi, Kenya.
Workshop Title: Fundamentals of Project Management for New NGO Managers
Date: 27th -29th July 2016
Venue: Nairobi, Kenya
Cost: USD 690-Discounts for group registration apply
Need for the Training
The work of an NGO project manager is structurally different from other organization roles. Successfully delivering a project as promised involves a delicate balance of planning, implementing, monitoring progress, identifying needs and making necessary changes in addition to crafting a strong and united project implementation team.
Indeed, your new role as a project manager necessitates you to be a change agent; working with teams that are made up of complex individuals in many different roles. To do this, you need to demonstrate masterly of key skills including the following: People Leadership, Effective Negotiation, Scheduling, Budgeting & Cost Control, Project Risk Management, Communication, Critical Thinking, Task Management, Quality Assurance and Quality Management, Management of meetings among others.
Further, as your project manager’s role will normally involve representing your organization in international forums, this seminar is designed to provide you with invaluable tips on how to improve on personal communication and presentation skills to create a “compelling” personal brand that wins the admiration and confidence of peers and international development partners.
Workshop Objectives
This workshop equips the participants with the following skills;
Ability to identify the phases of a project, their relationships and the skills and resources required at each phase
Explain whyplanning is a never-ending process on a project
Ability to develop a project plan and get it started in the right direction
Ability to correctly apply the universal 6-stage project management model
Appreciate why cost management is a critical topic for project managers
Ability to identify project risks early and strategize for their mitigation
Ability to manage cross –cultural and diverse personnel and craft them into strong winning teams
Demonstrate ability to deliver projects within cost constraints
Ability to intelligently and prudently manage project finances and other resources
DAY 1
Introduction to Project Management
Project Management vs. other organization roles-the 6 unique project management characteristics
Phases of a project: Initiation, Planning, Execution, and Project closeout-The knowledge/skills/ experience needed in each phase—characteristics of each phase- how each phase is connected to the other phases-amount of resources and skills needed to implement each phase of the project
The universal 6-stage project management model
How to recognize and control the “triple threat”/ How to avoid the 6 Common Project Implementation Challenges
Delivering on Schedule/Developing an integrated project schedule
How to enhance the quality of project outcomes
The 10 commandments for successful project management
The SMART approach to setting Project Objectives
The Fundamentals of Project Planning
Why Plan for a Project?-Main purposes for planning-recognizing and overcoming the barriers to good planning
Principles for Successful Project Planning
Can Planning ever be a Waste of Time?
Tools for Project Planning-“Applying the “**safety net”** principles
Which Techniques are most relevant to your Project?-how to use PERT, Gantt, CPM
Introduction to Project Cost Management for new Project Managers: The four Methods of Project Costing, Project Budgeting, Delivering projects within cost constraints, intelligent management of project finances
Project Resource Management- integration & allocation of resources, How to pitch for more resources
The 3 most commonly accepted ways to provide for contingencies in project plans—Case studies
Getting down to work
You can have a team of highly committed and motivated achievers! - The 7 rules for building an effective team
How to incorporate the role of “support” team in project implementation
How to develop and apply strong negotiation skills
How to conduct successful, results oriented project meetings
How to use the WBS system to tie work units to the time dimension
Choosing the right management tools: Internal integration vs. external integration
Authenticity, Empathy, & Effectiveness-How to relate with Jane X and Jane Y in the workplace
DAY2
Monitoring and controlling
Purposes for M & E Processes, Review of your current M & E processes, What M & E was never meant for!
How to design “**user friendly”** project performance monitoring tools
Using periodic and topical reviews as your “off-course alarm system”
Reporting: What a good report should contain, irrelevant reports, How to write a report to give you the feedback you want! Determining report detail & distribution, handling incomplete reports
Communicating and coordinating—Communicating Up, Down and Across the Organization
Problem solving and troubleshooting in Project Management
Apply the 7-step problem-solving formula commonly used by many project managers
How to creatively introduce change with full team support
How to prepare for the changing nature and intensity of conflict as the project progresses
Negotiation skills: Dealing with the 7 most common sources of conflict & the “dirty dozen” project productivity killers
Project Risk Management
Critical Thinking for Decision Making: Tools & Approaches- Leadership is all about making the right choices
Quality Assurance and Management: What this means, Relationship between quality & value of deliverables
DAY 3
Managing Programs
Challenges with Multi-Projects**:** Using the “**decision tree” &** the principle of “organized disagreement”
Setting Priorities: Recognizing which projects must take precedence
Assigning duties and reducing conflicts for staff working across projects
How to solve common problems experienced when managing multi-projects
Reporting Systems for Programs (Multi-projects)
Maximizing the Power of IT in Project Management
The value and limits of project management software
Criteria to help you identify best soft ware package for your unique project needs
Personal Development Skills for Project Managers
Improving your Individual communication skills: How to speak with more vocal confidence, Effective Use of your body language to create a stronger “presence”, How to Influence your audiences, Mastering the “**Red Carpet” Presentation**
Putting it all together
How to embed the skills and experiences you have gained into your own Project Management Action Plan
Who Should Attend
New Project Managers and Officers, Finance & Administrative Staff who need project management skills, Heads of departments in ministries, colleges, universities, County governments and other institutions that need to improve on their outputs through enhancement of their project management skills.
Seminar Methodology
Dynamic, creative, participant centered, practical, interactive, interesting adult learning methodologies-including facilitated discussions, small group interactive exercises, large group discussions, role plays, plenary presentations, Case Studies, examples from organizations and drawing upon participants’ own experience- and diverse media are applied.
Added Benefits of Participating in the Seminar
2 Branded T-Shirts
A fully paid for trip to the Nairobi National Park & Elephant Orphanage
About the Organization
Asset Africa Institute (www.assetafrica.co.ke)-AAI--AAI-) has distinguished itself as the training provider of choice among development organizations. AAI specializes in the research, design and delivery of high quality and affordable training programs for development workers worldwide. We work with a team of high end consultant base of more than 130 highly educated and experienced professionals many of whom are involved in post doctoral research work. Over the years, AAI has provided consultancies and training to such reputable organizations as: Federal University, Birnin Kebbi-Nigeria, African Institute for Capacity Development (AICAD),Norwegian Church Aid-Zambia, ACOMIN-Nigeria, Tear Fund-DRC, CLEEN Organization-Nigeria, Love Botswana Outreach Mission, Islamic Relief-Somalia, National Museums of Kenya, Cornerstone Development-Uganda, International Organization for Immigration (South Sudan), Save Your Generation (SYG)-Ethiopia, Africa Rice Center (Africa Rice)-Benin, Rwanda Union of the Blind, Sasakawa Africa Association-Ethiopia, Harare Institute of Technology, Care International-Mali, Africa Centre of Excellence in Oilfield Chemicals Research (CEFOR) University of Port Harcourt, Oxfam America Horn of Africa Regional Office-Ethiopia Program Nigeria among others.
For information in regard to the above seminar contact:
Lillian Ateng’
Training Coordinator
Asset Africa Institute,
Trust Mansion Hse,
Tubman Road off Koinange Street
P.O. Box 12903 – 00100, Nairobi, Kenya
Phone: +254 -722 469454/720986965,
Email: info@assetafrica.co.ke / assetafrika@gmail.com
How to register:
To enroll for this seminar, fill in the registration form attached and then email it to the attention of:
Lillian Ateng’
Training Coordinator
Asset Africa Institute
Trust Mansion Hse, Tubman Road off Koinange Street
P.O. Box 12903 - 00100
Nairobi, Kenya
Phone: +254 -722 469454/720986965